Chapeter - 2 (Topic - 2) - Organizing Content of the Presentation

Organizing Content of the Presentation

To make an effective presentation, we require organized contents. Here, we arrange information in systematic way so that presentation becomes interesting and simple to understand. Mainly presentation is made up of three parts:

·         Introduction

·         Main body

·         Conclusion

·     Introduction:

The introduction of the presentation comprises opening statements, aim and the layout of the presentation. Here are several techniques which are used in introduction to begin the presentation:

·         Asking basic questions about the topic

·         Narrating the problems.

·         Narrating a specific incident.

·         Simply begin with the topic, etc.

A good introduction is a vehicle to lead the audience into the main body of the speech.

·     Main Body:

Main body of the presentation is the central part where the topic is discussed in detail. Here the main aim is to make the topic simple and easy as much as possible for the audience. Here, presenter uses illustrations like graphs, charts, animation, movie, clips, drawing etc. These illustrations help the presenter in presenting information in an effective way. A presenter can use following methods for the discussion of the topic.

·        Chronological

·        Categorical

·        Cause and effect

·        Problem-solution

FChronological:

The most familiar form of presentation is probably the time-bound-chronological-approach. In this method, whole presentation is arranged chronologically. This method is useful for the topics like; 'The profile of your college’, ‘history of sports’.

F Categorical:

This is one of the easiest and most commonly used methods for the presentation. The entire presentation is divided into various topics or sub-topics. This method is used for the topics like; ‘The role of television’, ‗Importance of communication in business’, etc.

F Cause and effect:

This method is used for illustrating and explaining the cause of the situation and focusing on the effects. It is useful for the topics like; ‘Impact of cinema on society’, 'Internet-boon or bane’, etc.  

F Problem-solution:

In this method, the presentation is divided into parts; the first part describes the cause and effect of the problem and after describing the problem, the main objective is to suggest a solution to the problem. For topics like; ‗Population explosion’, this method can be used.

·  Conclusion:

Though conclusion part of the presentation is not large, its effect is considerable. Conclusion presents the summary of the presentation. In this part audience is asked to question if they have any doubt or confusion. Here every person should be given fair chance. A presenter should not conclude in haste. He or she can conclude with a quotation or recalling the earlier story, joke, incident with which the presenter has started the presentation. In this way the conclusion should be suggestive and effective.

Preparing an Outline of the Presentation

Each presentation follows same structure or outline. Before presenting any presentation we should prepare a proper outline of the presentation. This outline will help us in presenting the idea one by one. The outline of the presentation helps in managing the time. It serves as a guide to show us the right way for our presentation. Suppose as a project leader of the team, we are asked to prepare presentation on developing a new product for the company. This may be a 10 minutes presentation which can be prepared in the following outline:

√       Introduction

√       Product appearance

√       Various parts

√       Functioning

√       Facilities

√       Conclusions